EVENT
COORDINATION
Maine Mountain Media
We believe every wedding should reflect the unique style and personality of each couple—no cookie-cutter packages here! We’ve partnered with our favorite vendors to offer tailored coordination services, making the planning process as stress-free as possible.
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Whether you’re getting married at our lakeside venue or somewhere else, our professional event team will be by your side, ensuring every detail feels truly you.
Day-of Wedding Coordination
You’ve made the plans, now let us bring them to life.
Includes:
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Initial consultation to discuss your wedding vision, vendors, and coordination needs
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Visits to both ceremony and reception sites at least one week before the wedding
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Development of a detailed timeline and floor plan for vendors and the bridal party
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Vendor follow-ups 1–2 weeks before the wedding to confirm details
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On-site coordination and support for the rehearsal (up to 2 hours)
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Full on-site coordination on the wedding day (up to 6 hours), including:
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Décor setup and breakdown
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Vendor management
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Timeline supervision
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Resolution of any day-of issues
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Starting at $950
Customized quotes available based on your needs and guest count
Final Details + Day-of Coordination
Perfect for the DIY couple who needs creative ideas and professional guidance to bring their vision to life.
Includes:
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Initial consultation to discuss your wedding vision and challenges
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Budget planning and creative solutions to maximize your day
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Vendor, décor, and catering recommendations based on your style and budget
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Visits to ceremony and reception sites at least one week prior to the wedding
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Detailed wedding timeline and floor plan for vendors and the bridal party
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Vendor follow-ups 1–2 weeks before the wedding to confirm details
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On-site coordination for the rehearsal (up to 2 hours)
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Full on-site coordination on the wedding day (up to 6 hours), covering setup, vendor management, timeline supervision, and décor breakdown
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Starting at $2,700
Every Little Detail
For the busy couple who wants every aspect of their wedding planned and executed to perfection.
Includes:
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Unlimited meetings, calls, and emails for full-scale planning
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Comprehensive budget management, contract negotiation, and tracking
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Custom event and décor design for a cohesive wedding experience
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Attire sourcing and assistance for the entire wedding party, including fittings and transportation
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Full-service vendor management (recommendations, scheduling, monitoring deliverables)
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Wedding stationery design, mailing, and guest list management
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Gift basket creation for out-of-town guests
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Transportation coordination for wedding party and guests
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Scheduling and booking of preparation appointments (hair, makeup, spa, photoshoots)
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Development of detailed event timelines, floor plans, and seating charts
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Coordination of related events (rehearsal dinner, welcome receptions, send-off breakfasts, etc.)
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Full on-site coordination from rehearsal through the send-off, including décor setup and vendor management
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Honeymoon planning (destination research, flight planning, and hotel reservations)
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Post-wedding wrap-up (thank-you note mailing, gratuity distribution, final invoice management)
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Starting at $5,700
Wedding Conciergé Service
A personal assistant focused on making your wedding day seamless and worry-free.
Includes:
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Pick-up, delivery, and setup of décor and DIY projects at ceremony and reception sites
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Assistance with morning-of preparations (hair, makeup, dressing, florals, bustling, and outfit changes)
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Coordination of ceremony timing (ushers, house party, attendants, and couple)
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Floral and gift distribution
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Monitoring photography and videography to ensure key moments are captured
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Coordination of entertainment and event announcements (first dance, toasts, cake cutting, bouquet toss, etc.)
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Supervision of newlyweds’ exit celebration, including favors and décor elements
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Return of rental items and personal belongings to a central location
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We’ll bend over backward to support our couples—while we can’t work magic, it may feel like we can!
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Starting at $1,950
Full-Service Planning
For couples with a vision who want a professional to handle all the details and make it a reality.
Includes:
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Unlimited meetings, phone calls, and emails for planning and evaluation
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Customized budget creation, tracking, and recommendations
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Vendor recommendations, contract negotiation, and management
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Event experience and décor design assistance (theme, colors, and décor selection)
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Floor plan development and site visits
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Assistance with wedding stationery (design, mailing, and guest list management)
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Detailed wedding timeline and floor plan
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Attendance at vendor meetings to ensure services are delivered as expected
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On-site rehearsal support (up to 2 hours) and full wedding-day coordination (up to 8 hours)
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Timeline supervision, décor setup and breakdown, and issue resolution
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Starting at $3,700
COORDINATION FOR OFFSITE WEDDING ON PLEASANT POND, PHOTOS PROVIDED BY TAYLOR KAMINSKY